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Get Vaccinated!

These videos will familiarize you with Othena. Whether you are a patient who is trying to schedule and manage your vaccination appointment, or a vaccinator who needs training on using the platform, we hope you will find this information helpful.

Othena for patients

Using Othena

1. What to expect at your first vaccination appointment

Using Othena

2. All about your second vaccination appointment

Using Othena

3. How to schedule, reschedule, and/or cancel an appointment

Othena for vaccinators

Using Othena

1. How to add or remove vaccinations such as COVID-19 and Flu at your clinic location.

Using Othena

2. Training video for staff and volunteers about the check-in process

Using Othena

3. Training video about checking in with QR codes

Using Othena

4. Training video for vaccinators about important things to remember

Setting up a Mobile Service

Using Othena

1. How to sign up your group and organize a vaccination event

Ride Request

Using Othena

1. Booking a Ride Request through Othena

Contact us img

You’ve got questions?
We’ve got answers.

Below are some of the most frequently asked questions about the Othena platform. Still need some guidance? Feel free to reach out to us - we’re happy to help!

Please call the COVID-19 Hotline at (714) 834-2000.

Contact Us

Patient FAQs

Please go to Othena.com and click on the “New Patients” button.

From there you will be prompted to answer if you meet the legal age requirements as determined by the CDC.

If you are eligible, you may select a date and time to book your appointment. Once you have found a suitable appointment time, you may select “Register” which will take you to the registration form to create your profile.

Upon submitting your registration you will be taken to the patient login screen. From here you can reschedule and cancel your appointment. You may also complete your day of vaccination assessment. Bringing your QR code after you complete your assessment will streamline your vaccination appointment.

If you would like to use the same email address for two separate individuals, please utilize Othena’s Family Feature. The Othena Family Feature gives you the ability to add your family members into a centralized account. You can track the vaccination journey of your family member(s) after adding them. Unique emails are not required for each family member.

Please note that vaccination appointments are only for the individual who receives them. When one family member schedules an appointment with their individual login page, it does not apply to everyone in the account - so be sure to schedule an appointment for each family member. This feature is located on both the Othena app and at othena.com.

Please visit othena.com and click the Patient Login button to be able to sign in. From there, you can select the “Schedule Appointment” button to view available appointments. Please note that only days that have appointments available will show a location and time to select from, and there may only be one day open at a time. If no days are available to choose from, then all appointments are booked for the day. Please check back regularly for more appointment dates as they are released.

After you receive your first vaccination dose, you will be notified via email to schedule your 2nd appointment. You have the ability to schedule your second dose location, date and time closer to your second dose's required vaccine date. 21 days for Pfizer, 28 days for Moderna.

Third doses are only available for people ages 12 and up receiving treatments associated with moderate to severe immune compromise. This includes:

  • Receiving active cancer treatment for tumors or cancers of the blood
  • Received an organ transplant and are taking medicine to suppress the immune system
  • Received a stem cell transplant within the last 2 years or are taking medicine to suppress the immune system
  • Moderate or severe primary immunodeficiency (such as DiGeorge syndrome, Wiskott-Aldrich syndrome)
  • Advanced or untreated HIV infection
  • Active treatment with high-dose corticosteroids or other drugs that may suppress your immune response

People should talk to their healthcare provider about their medical condition and whether getting an additional dose is appropriate for them.

County mobile clinics are now offering an additional dose of the vaccine to those who are eligible. Sign up for an appointment at www.Othena.com or on the Othena mobile phone app.

Additional vaccine doses will also be available through other current vaccination channels, including healthcare providers, clinics, and neighborhood pharmacies. You can visit myturn.ca.gov to make an appointment or find a nearby clinic.

If you would like to reschedule, you may do so through the Othena app or on othena.com by logging in and viewing the details of your vaccination appointments. You have the ability to choose your date, time and location that is most convenient for you 5 days prior to your second dose preferred date.

Please go to othena.com and click on the Patient Login button.

Click on the Forgot Password button.

Enter the email you used when you registered.

You should receive an email and be able to set your password.

You can change your information in the profile section of the Othena app or at othena.com. To login to the webpage, use the original email address and password you used when registering on the website. Look for the “Edit Profile” icon on the right side of the screen to enter in your information. In the app, press on the 3 bars in the upper left hand corner. There is a pencil located next to your profile photo or letter. Press on that pencil and you have the ability to update your personal information and email.

Please note that your email address can only be edited in the Othena app.

If your information is missing in the system, please be sure to try logging in with all email accounts that you used to register on othena.com. For security, the system only keeps your information attached to one account. You may need to reset your password to login. If you are unable to find your record, please send an email to [email protected] with a photo of your CDC card. We need a photo as proof of vaccination to upload your information.

If you have attempted to reset your password, but did not receive a password reset email, please contact the Orange County COVID-19 help desk at
(949) 769-7536.

Othena can only provide you with a digital vaccination summary. We do not provide CDC Cards. If you have lost your CDC card after receiving a COVID-19 vaccine at a County POD site, please call the Orange County COVID-19 hotline at (714) 834-2000 or email the OC Health Care Agency’s Immunization Assistance Program (IAP) mailbox at [email protected] to request a replacement CDC card.

Othena can only provide you with a digital vaccination summary. We do not provide CDC Cards. If you have incorrect information on your CDC card after receiving a COVID-19 vaccine at a County POD site, please call the COVID-19 hotline at (714) 834-2000 or email the OC Health Care Agency’s Immunization Assistance Program (IAP) mailbox at [email protected] to request a new card with the correction information.

You may view your vaccination summary by logging into your patient dashboard on othena.com or by logging into your account in the othena app. Once inside the Othena app, please navigate to the bottom of the screen where you will see a calendar icon to the left of the bell icon. Clicking on the calendar icon will show your vaccination summary. If you would like a digital vaccination card that has a QR code please go to https://myvaccinerecord.cdph.ca.gov/ and fill out the information necessary to access your digital vaccine record

Our print vaccination card includes your pre assessment questions summary, consent form and both of your vaccinations. Please keep in mind that this print vaccination card is not a duplicate CDC card and it does not have a QR code attached. Another option we would suggest is to print your vaccination summary directly from your screen by printing your account's home page. If you would like a QR code for your digital vaccination record, please go to the https://myvaccinerecord.cdph.ca.gov/ site.

Mobile Vaccine Service FAQs

The OC Health Care Agency (HCA) can help you to organize your vaccination clinic by providing your group with a vaccination location in the event you are unable to find space for your group. Be sure to select “No” on the application form’s question, “Do you have the facility or space to do the vaccination?” A member of the HCA will reach out to you to make the arrangements as smooth as possible for you.

Our team will work with you to coordinate what you need to host your event. We can supplement tables and chairs, if needed, coordinate the layout of your space, and provide staff and of course-vaccines.

Yes! The HCA may provide signs indicating where a vaccination clinic is being held, the type of vaccine being distributed, and directing the public to the location if your event is large enough.

While you can have a preferred vaccine, the HCA will provide the vaccine type that is available at the time of your event.

There is no set time limit for each event. The allotted time for each event will be calculated based on the number of patients that have registered for it. We will also provide vaccinators for you based on the size of your group.

You have the option to choose from three separate dates, and only one date that you select will be approved for your vaccination event.

No matter how small or how large your event is, we encourage you to apply for your group! The HCA will consider each application on an individual basis and will scale to meet the demand.

If you’d like to accommodate an unregistered patient the day of your vaccine clinic, you can register them from your account dashboard by clicking the plus sign at the lower right corner of your screen. The form will ask the same questions as the Othena.com registration form. You can schedule their appointment from there, too.

Yes! The HCA will allow for the vaccination of anyone, regardless of whether or not they have or have not received a vaccination.

The HCA would like to offer a preference for applicants, but vaccines will be allocated free of charge based on what is available.